There are several key factors that are required for an office to operate smoothly and effectively. Some obvious examples include experienced management, great employees, and necessary equipment and resources. One factor that is often overlooked but can have a big effect on office happiness and productivity is maintaining a clean working environment. Nobody wants to come to work in a dirty environment every day and not keeping your office clean can seriously start to interfere with the daily operations of your business. (Photo Credits: Austin Distel/Unsplash)
A clean workplace will help to minimize employees’ health issues and prevent the possibility of allergic reactions to outside factors like dust or pests. It will also create a good impression on clients or customers who are coming to your office for a meeting.
With all that being said, keeping your workplace organized can be a big undertaking for those who are just starting out or are managing big offices, but luckily we’ve got you covered.
Here are our 7 tips for keeping your office clean.
Set a Cleaning Routine
It is important to set strict hygiene regulations in your office so that your employees take care of their working space. In addition to this, setting a cleaning routine is beneficial as it will establish a habit of keeping everything organized within the office and can be divided into daily, weekly, or monthly tasks according to how often the cleaning needs doing. If you and your employees clean the office yourselves, you can give a prize periodically for whoever is the most active in “keeping it clean”, as it will encourage others to do the same.
Disinfect and Sanitize Public Surfaces
The Covid-19 pandemic has taught us all lessons about staying clean and keeping ourselves protected from the unseen germs and these are lessons that we all need to take forward. It is vital to provide soap and hand sanitizer in every bathroom in your office. There are many options of hand sanitizer available and you can click here to find some industrial size bottles which are ideal for offices. The surfaces of desks, keyboards, phones, and chairs can harbor all kinds of germs and so regularly disinfecting these surfaces is of utmost necessity.
Don’t Eat in the Office
Eating in the office is often the cause of unwanted smells, greasy trash, and crumbs which can attract pests and get into computer keyboards. Ask your employees not to eat in the office and make sure to provide them with a break room or canteen. Of course, a coffee and a snack are fine at their desk, but just try to limit the extent that people eat in the office.
Vacuum Regularly and Clean Window Dressings
The biggest culprits for accumulating dust and dirt are often your carpets and curtains and both of them are often neglected. Regular vacuuming will keep your carpets clean as well as periodic carpet cleaning. Replace curtains with hardwood or metal blinds as these are far easier to clean and look better in an office setting.
Improve Air Quality
Having some plants in your office is a great idea and will help keep your air fresh and create a pleasant environment. Additionally, air purifiers can greatly improve the quality of the air which is going to make your employees’ office experience more positive. When possible, open all the windows to air the office out and to create a great environment.
Declutter and Archive
A big benefit of the digital age is helping us to keep our work organized in terms of files and folders. Previously, offices needed huge filing cabinets to store their records but with digital storage, you are able to ditch the big cabinets and open up space. Clutter is usually a sign of being disorganized. Make it a point every week to declutter your desk and encourage your employees to do the same. Clear out drawers, recycle unneeded papers and throw away broken stationery.
Hire a Professional Cleaning Service
Whilst your employees can certainly play the part, cleaning duties in most offices are not in employees’ job descriptions. Hiring a professional cleaning service is the most effective way to ensure that your office gets a thorough clean regularly so that you have an ideal working environment. Commercial cleaning services are relatively inexpensive and if you sign up for a regular clean and become a repeat customer, you can usually get a good discount.
Keeping your office clean and tidy is crucial to the success of any business and it does not have to be complicated. Follow these simple steps and you can create a clean and tidy working environment that is great for everyone.